Executive Board Petitions for 2007-08
Board petitions are this week! Sign up in the Norris folders at the front desk. Petitions forms are available there as well. The following is the part of our constitution which outlines responsibilities and job descriptions. Please let us know if you have any questions.
Article IV: Duties of the Executive Branch
Section 1: Members of the Spectrum Executive Board are responsible for the following duties:
a. Co-chairs (Artistic Director, Executive Director, and Business Manager)
i. Artistic Director – The artistic director maintains Spectrum’s commitment to creating provocative, thought-inducing theater through management of directors and the artistic goals of every production. He/She is responsible for leading meetings on a rotating basis with other co-chairs, acts as a liaison with student directors and the board, coordinates co-sponsorships in conjunction with the General Manager, and constantly seeking out artistic opportunities important to the group’s mission throughout the Chicagoland Area.
ii. Executive Director – The Executive Director acts as a liaison with the Student Government and University Administration. She/he is responsible for coordinating co-sponsorships in conjunction with the Artistic Director, overseeing outreach programs, and reserving spaces for Board meetings and annual petitions. The Executive Director runs meetings on a rotating basis with the Artistic Director.
iii. Business Manager – The Business Manager maintains financial accountability and affairs of all Spectrum transactions and accounts. He/she oversees all financial responsibilities of Board members and producers. The Business Manager also oversees the work of the Fundraising Chair
b. Associate Artistic Director – The associate artistic director supports Spectrums core mission as the literary liaison for the group as a whole. He/She works closely with dramaturgs, directors, and writers to help foster good working relationships and deeper intellectual understanding of the possibilities of what theater can do. He/She is also responsible for researching new projects, aiding in the selection of season plays, and coordinating special events, with the help of the group, that promote the literary mission of Spectrum
c. Managing Director – the managing director organizes and facilitates all activities within the Spectrum Board as well as membership drives and large group meetings. He/She is also responsible for aiding the co-chairs with petitions, room reservations, keeping the official Spectrum calendar, and other administrative duties that may arise.
d.Production Manager
The Production Manager is responsible for the physical mounting of shows. Duties include, but are not limited to: supervising production teams, assisting all producers and designers and serving as a general resource, attending all preproduction meetings with venue coordinators (ie Norris or TI). He/she is also responsible for coordinating the Executive Board’s involvement with each production, including the construction of sets and costumes, load-in, tech week, and strike. The production manager works with the co-chairs in problem-solving with producers.
d. Production Stage Manager
The Production Stage Manager oversees the selection and coordination of all stage managers, run crews, and house managers. Duties include but are not limited to: acting as a general resource to all stage managers and assistant stage managers, problem-solving when needed with stage managers, being present during tech week to aid the stage manager in any way needed, and working with producers to aid stage managers when needed.
e. Public Relations Director
The Public Relations Director is responsible for reaching out to the Northwestern Administration, ASG, other student boards, the Theater Department, etc and promoting the name and quality of Spectrum Theatre Company. Duties include, but are not limited to, being a networking resource between theater groups and various departments for producers, directors, and designers, working with the Board to personally invite important members of the community (for example Northwestern President, Vice President of Student Affairs, members of CSI, theater department members, as well as prominent members of the student community)to events, and promoting the mission of Spectrum throughout the wider campus community.
f. Technical Director(s)
The Technical Director is responsible for aiding the producer in overseeing the successful design and construction of all production sets. The TD should have more than nominal experience and technical specialization. The TD is the main resource for the board and for designers in consulting and approval of all designs, including but not limited to lights, set, and sound.
g. Publicity Director
The Publicity Director is responsible for the artistic and public display of Spectrum for the entire season. Duties include, but are not limited to, designing season posters, coordinating New Student Week appearances such as the Activities Fair, upkeep of Spectrum logo and graphics, overseeing the producer and publicity chairs for each production, and coordinating, with the producer, contact with various Northwestern media (NNN, The Daily, The Chronical, etc). The Publicity Director is also in charge of handling Here and Now publicity and outside program publicity.
h. Communications Director
The Communications Director is responsible for maintaining the listserv, providing updates for the website, taking notes at Board and Group meetings, maintaining current membership lists, and aiding the Publicity and Public Relations Directors where needed.
i. Historian
The Historian coordinates the documentation of all Spectrum events and productions and acts as a liaison with webmaster to provide updated images and information (in conjunction with the Communications Director). The Historian is responsible for keeping an electronic archive of all materials, as well as a scrapbook of programs, publicity, and dramaturgical information.
j. Fundraising Chair
The Fundraising Chair coordinates major fundraising events throughout the year to promote the works and goals of Spectrum Theatre Company. He/She is responsible for providing support and resources for the business staffs of individual shows.
k. Outreach Coordinator
The Outreach Coordinator maintains and creates important links to the larger Chicagoland community, providing resources for the company where needed for particular performances that may need input from other non-campus organizations. He/She is the caretaker of Spectrum’s mission to affect a larger community.
l. Producer
The producer is chosen as part of a production team and duties include but are not limited to responsibility for all financial, organization, and operational aspects of the production, coordinating progress between the artistic and business staffs of the production with the Board, reporting progress to the Co-chairs and production manager during Board meetings, and aiding the production team throughout the rehearsal and performance process. The producers will be chosen later than the rest of the board, during the selection of the directors for each production.
m. Freshman Board Representatives
In order maintain a large spectrum of ideas and perspectives, Freshman Board Representatives will be elected at the beginning of Fall Quarter in order to make sure the Board includes younger, fresh perspectives. The prior membership requirement is not necessary for these representatives due to the nature of the beginning of the school year. Freshman Board Representatives act as full voting members of the Spectrum Executive Board and are responsible for aiding other Board members in their duties as well as encouraging the involvement of freshmen in the group and in productions. Freshman Board Reps are encouraged to focus on specific areas of the student Board and all board members will be open as mentors for individual Freshman Board Representatives. Up to three Freshmen Board Representatives can be elected in a given year.
Article V: Elections and Tenure of Office
Section 1: Group petitions and voting for Executive Board positions will commence during the first three weeks of Spring Quarter. The current Board will meet and vote on the final board as laid out in Article III Section 2 no later than a week following the large group vote.
Section 2: Petitions for the position of season show producers will be held in conjunction with director petitions instead of at the time of petitions for Spectrum Executive Board members.
Section 3: Spectrum Executive Board members hold their positions until the completion of the Season with the responsibility of training and aiding in the transition of the newly elected Board.
Section 4: During the transition period following the active term of the outgoing Board members, each Board member shall serve as a non-voting advisor to incoming Board members. The former Co-chairs are responsible for coordinating the transition period. During this time, both former board members and new board members are required to take part in all meetings, petitions, and show selection process until the end of the transition.
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