Meeting notes from 4-6-06 - First Open Board Meeting!!!

Spectrum Meeting Minutes
4/6/06

Start Time: 10:45 PM

Agenda for April 6, 2006
Acting co-chair – Emily SchaefferShort introductions
Name, year, and major and whether or not Board Member. Also favorite Ice Cream flavor!
Sign in sheet

Mission – from meeting Fall Quarter
The mission of Spectrum is broad at the moment but here are some main points:
To produce theater that provokes thought.
To bring political theater of all opinions to the stage.
To reach out to the larger community with philanthropy and outreach programs and productions.
Within the group, to maintain a spectrum of ideas and inputs with the purpose of exploring views which may be contrary to your own for the increased understanding of the opposing view.

Explanation of Election Process and the positions of co-chairs in Spectrum
. Co-chairs (Artistic Director, Executive Director, and Business Manager)
i. Artistic Director – The artistic director maintains Spectrum’s commitment to creating provocative, thought-inducing theater through management of directors and the artistic goals of every production. He/She is responsible for leading meetings on a rotating basis with other co-chairs, acts as a liaison with student directors and the board, coordinates co-sponsorships in conjunction with the Managing Manager, and constantly seeks out artistic opportunities important to the group’s mission throughout the Chicagoland Area.
ii. Executive Director – The Executive Director acts as a liaison with the Student Government and University Administration. She/he is responsible for coordinating co-sponsorships in conjunction with the Artistic Director. The Executive Director runs meetings on a rotating basis with the Artistic Director. Also, working with producers, the production manager, and production stage manager of shows
iii. Business Director – The Business Manager maintains financial accountability and affairs of all Spectrum transactions and accounts. He/she oversees all financial responsibilities of Board members and producers. The Business Manager also oversees the work of the Fundraising Chair.
Short statements by all parties.
Will vote for all three positions at one time.
Votes will then be counted. In the case of a tie, there is not a majority of votes, or someone being top in more than one category, there will be run off votes between the top two in each category.
Carla and Cynthia counted votes.

During vote counting…
Emily reminded everyone of the goals set out for the group at the Fall 2005 meeting.

Immediate goals
Become an ASG recognized T-status group.
Establish a board with large group input for production decisions.
Host at least one event per quarter, with a possible production in the Jones Great Room spring quarter.
Possibly stage some improv/spontaneous theater.
Get started on developing outreach programs.
Establish mission and by laws that encourage diversity in subsequent group membership and exec boards
At the meeting, interest was shown for writing workshops to help playwrights develop skills with this form of theater.

Long-term Goals
ASG recognition
Larger budget shows and performance spaces
Outreach programs (one suggestion was bring theater in some form to children with disabilities who may not get an opportunity to do theater otherwise)
Have a full season.

Vote: 3 Co-Chairs and Managing Director
Artistic Director: Zev V.
Managing Director: Emily S.
Business Director: Robert K.
Managing Director: Julie M.

Voting:
To change Managing Director to Executive Director.
To form Managing Director under the offices of Business Manager and Executive Director. Description includes responsibilities of reserving spaces for board meetings and annual petitions and oversee outreach chairs.
To include in Executive Director’s responsibilities working with producers, the production manager, and production stage manager to oversee the artistic quality of the show.


END meeting 12:11 AM